Job Description

We are partnering with A VC firm in Boston seeking a high-level, proactive Executive Assistant to provide comprehensive support to a Managing Partner. In the fast-paced world of venture capital, you will serve as the "right hand," ensuring the Partner’s time is optimized for deal sourcing, board meetings, and investor relations.

This isn’t just about scheduling; it’s about understanding the rhythm of the life sciences ecosystem. You will be the primary gatekeeper and liaison between the Partner and a network of world-class scientists, entrepreneurs, and limited partners.

Key Responsibilities

Strategic Calendar & Workflow Management

• Precision Scheduling: Manage a complex, ever-changing calendar across multiple time zones, prioritizing high-impact meetings (e.g., Investment Committees, LP meetings, and Portfolio Company Board meetings).
• Travel Coordination: Orchestrate end-to-end domestic and international travel, including logistics for global healthcare conferences (like J.P. Morgan Healthcare Conference) and site visits to labs or clinics.
• Meeting Preparation: Ensure the Partner is briefed and prepared for all engagements, coordinating with the investment team to gather pitch decks, due diligence memos, and technical reports.
• Gatekeeping: Professionally manage incoming inquiries from founders, co-investors, and academic institutions, exercising sound judgment on urgency and relevance.
• Correspondence: Draft and proofread high-stakes communications, ranging from LP updates to sensitive deal-related emails.
• Event Planning: Assist in organizing boutique events, such as founder dinners or scientific advisory board meetings.
• Expense Management: Handle complex expense reporting and reimbursement, ensuring compliance with firm policies.
• Confidentiality: Maintain the highest level of discretion regarding non-public information

Qualifications

• Experience: 5+ years of experience as an EA, ideally supporting C-suite executives or Partners in Venture Capital, Private Equity, or a Life Sciences/Biotech corporate environment.
• Domain Knowledge: Familiarity with healthcare/biotech terminology and the "deal lifecycle" is a significant advantage.
• Technical Savvy: Expert proficiency in Google Workspace/Microsoft 365 and CRM tools.

Soft Skills

• Anticipatory Thinking: You solve problems before the Partner even realizes they exist.
• Poise: You remain calm and effective under the pressure of tight deadlines and "fire drills."
• Communication: Exceptional verbal and written skills with a high degree of emotional intelligence.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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