Job Description

Job Title: Warehouse Administrative Assistant

Location: West Henderson, KY

Work Schedule:

• Monday–Friday, 7:00 AM – 3:30 PM
• Schedule may vary based on business needs
• During peak season (March–May), shifts may extend up to 12 hours and include nights and weekends

Job Summary

The Administrative Assistant supports daily site operations by managing administrative, inventory, and logistics-related tasks. This role works closely with operations, shipping/receiving, and safety teams to ensure accurate documentation, efficient workflows, and compliance with safety and inventory procedures.

Key Responsibilities

Administrative & Office Support

• Manage and distribute incoming and outgoing mail, emails, voicemails, and other correspondence
• Perform copying, filing, faxing, data entry, and confidential document handling
• Coordinate calendars, meetings, and site events as needed
• Order catered meals and assist with meeting and event logistics
• Prepare and submit expense reports

Shipping, Receiving & Inventory Support

• Monitor and administer shipping and receiving activities for the facility
• Perform daily and monthly inventory reconciliation and reporting
• Enter Bills of Lading (BOLs) into Excel for inventory tracking
• Conduct daily inventory checks and assist with inventory accuracy
• Support basic logistics and supply chain coordination

Scale & Truck Operations Support

• Scale inbound and outbound dry fertilizer trucks
• Scale inbound and outbound anhydrous ammonia trucks
• Ensure truck drivers have proper personal protective equipment (PPE) prior to receiving pick tickets

Safety & Compliance Support

• Assist with contractor safety orientations and permitting processes
• Support site safety procedures and documentation requirements

Required Skills & Qualifications

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Basic computer and data entry skills
• Experience with inventory tracking or inventory management
• Familiarity with supply chain or logistics operations
• Ability to handle confidential information with discretion
• Strong organizational and communication skills

Preferred Qualifications

• Experience with SAP S/4HANA
• Prior experience in a manufacturing, agricultural, or industrial environment
• Knowledge of shipping, receiving, or warehouse operations

Work Environment

• Office and industrial site environment
• Interaction with truck drivers, contractors, and operations personnel
• Must be able to adapt to extended hours and changing schedules during peak seasons

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